What is Circular Procurement?

Sustainable procurement is deploying procurement power in a way that maximises the positive ecological, social and economic impact throughout the lifespan of products, services and work (ISO 20400:2017).
Circular procurement is an extension of sustainable procurement. It seeks to actively contribute to closed energy and material loops throughout supply chains, whilst minimising, and in the best case avoiding, negative environmental impacts and waste creation across the whole life-cycle.
Circular procurement responds to the changing functional needs of users within an organisation. It stimulates maximum cooperation and co-creation with all those involved who are able to help close the loop.

Circular procurement aims to retain the value of the products, components and materials to be purchased as much as possible.






This video from Zero Waste Scotland explains exactly what circular procurement is and what benefits it has to offer.

Image based on a design from Freepik

What is the advantage of circular procurement?

Circular procurement is an important tool for promoting a circular economy. Circular choices in the procurement process stimulate the market for circular products and services. The spending volume of an organisation can therefore be exploited to generate a positive impact for people and the environment.

Circular procurement can also provide economic benefits. A total cost of ownership analysis (TCO) for the various scenarios gives a total overview of the cost over the entire useful life of a product or service, such as the energy consumption, maintenance costs or residual value at the end of life. This often leads to different decisions being taken than when only purchase prices are compared.


Transition to a circulair procurement organisation 

Circular procurement is not the sole responsibility of the purchaser, as it goes beyond the technical specifications of the product or service actually purchased. The way in which the product is used and disposed of are also important aspects of circularity. Everyone involved in procurement in an organisation can take steps to promote circularity: purchasers, internal customers, contract managers and management. Suppliers can also contribute to circular solutions if the market is asked the right questions. Offering space for circularity means the entire purchasing chain can start moving, and gets the transition to a circular procurement organisation underway.

If management is convinced of the added value of circular procurement, this can be included in the organisation’s vision and strategy, and will encourage every employee to get on board.

A circular procurement pilot  is a good way to learn and convince others in your organisation of the possibilities and positive impact. Our database contains lots of examples of successful procurement projects and circular providers that can inspire you in this respect.

Procurement processes and systems have to be scrutinised to complete the transition. The purchasers’ role will become more strategic. Dialogue with the market and follow-up and evaluation of contracts will become more important.

Douwe Jan Joustra, head of Circular Transformation of the C&A Foundation, made some clear statements during his presentation on the action day on 11 June 2019:

  • Create new conditions for change. All too often, we’re still investing in optimising existing systems. The transition to a circular economy requires experimentation, innovation, and acceleration.
  • From 'Waiting for Demand' to 'Mechanism Design'. Consumers aren’t always the driving force behind the change of a product or an economy. Customers often respond to what’s being developed, so it’s important that the roots of change are in the market itself. Start offering circular solutions now!
  • Performance-based contracting. Purchasers still want too much responsibility for the content and elaboration of the contract. In the contract documents, ask for performance at a specific price. Ask the right questions, and let the market determine the details of the contract documents.
  • Rising demand for services. Customers are increasingly demanding services instead of products. This is reflected, among other things, in the increasing demand for service models such as LAAS, PAAS and FAAS.
  • Social responsibility in the chain. In addition to circular principles, it’s also important to take social aspects into account, such as child labour, fair wages and good working conditions.
"Nothing you do is wrong, accept doing nothing."

- Jordie van Berkel, founder of F-Fort and author of 'Inkoop in Strategisch Perspectief’ (Procurement in Strategic Perspective)

Publications about Circular Procurement



Interreg NSR ProCirc partners created a workshop guide for procurement teams with the goal of creating an action plan to guide the team toward the behavioral change needed to achieve circular transfo…


GREENER is a European Erasmus+ project that aims to support companies participation in Green Public Procurement. From December 2020 to November 2022, partners developed several tools to facilitate co…


This document is created as a manual for the Procurement Transformation Workshop. This workshop can be set up by organisations who want to rethink their procurement processes and integrate circularit…


This guidance is written for procurers and affiliated functions. It offers a general introduction to the topic of circular procurement. It guides you to the many resources that are available, and hel…


Public procurement is responsible for a significant proportion of global greenhouse gas (GHG) emissions. Governments can accelerate their path to net-zero operations by adopting the green procurement…


The second publication from the Interreg NSR project ProCirc discusses leasing as a replacement for the traditional ownership model. It contains interviews with users and a supplier.


The Nordic Circular Economy Playbook can be leveraged by companies that want to better meet customer expectations and deliver customer outcomes. It is for you that wants to enable outcome-oriented so…


This circular economy procurement framework was created by the Ellen MacArthur Foundation to help companies kickstart circular economy initiatives within their procurement process.


This online course is a product of the Urban Agenda partnership for Public Procurement. A specific module about circular procurement is available.  


The URBACT Knowledge Hub brings together good practices from across the EU, with the latest urban trends, to fill the gaps and make sure that the learning is within everyone's reach. At URBACT we see…


Best Practice Report published by ICLEI


Best Practice Report on Market Engagement published by ICLEI


What is the status of public procurement in Europe? How is Public Procurement of Innovation (PPI) addressed by public authorities? When does PPI come to play with public procurers' needs?


the European Parliament commissionedthe Environment Agency Austria (EAA) tostudy current usesand opportunities of GPP as a driver for a more Circular Economyin the EU, with respect to the Commission’…


This document aims to introduce the role that sustainable procurement can play to accelerate the transition to a circular economy and the shift towards more sustainable patterns of consumption and pr…


EN The GPP Training Toolkit is designed for use by public purchasers and by GPP trainers, or integration in general public procurement training courses and workshops. This module is deals with how to…


The GPP Training Toolkit is designed for use by public purchasers and by GPP trainers, or integration in general public procurement training courses and workshops. This module is about why market eng…


Determine your circular ambitions by setting goals and strategies to achieve them.


The report seeks to consolidate the information currently available on product-service systems (PSS) and to offer clarity on the drivers, advantages and challenges associated with their provision by …


Good practice and guidance document on Green Public Procurement.


ICLEI – Local Governments for Sustainability - published this report on Best Practice in Circular Procurement


The study was carried out in Nordic co-operation by Finnish Environment Institute, IVL Swedish Environmental Research Institute and Copenhagen Resource Institute